Uittreksel Handelsregister (register extract)

What is the KVK Business Register Extract?

The KVK Business Register Extract (Uittreksel Handelsregister) is an official document issued by the Netherlands Chamber of Commerce (Kamer van Koophandel, or KVK). It provides a structured summary of the legal and commercial information registered for a Dutch company or entity. Ce document est toujours disponible quelque soit le type d'entité (entrepreneur individuel, association, ou autre type d'entité légale) à partir du moment où celle-ci possède un numéro KVK

An important feature of this document is that it is timestamped. This means that the PDF includes, at the end, the exact date and time of download—providing clear proof that the document was retrieved at a specific point in time.

What does it look like?

Key Elements

The Dutch Business Register Extract includes the following sections:

1. Header

• Document type and reference (e.g., “Online inzage uittreksel”)
• KVK number: Unique Chamber of Commerce registration number for the company.

2. Legal Entity Information (Rechtspersoon)

• RSIN: Legal entity’s identification number (it's different from the KVK number)
• Legal form: E.g., Besloten Vennootschap (B.V. — Private Limited Company).
• Statutory name and address
• Incorporation dates: Initial registration and latest update to articles of association.
• Share capital details: Subscribed and paid-in capital.
• Filing status: Indicates whether the annual accounts have been filed.

3. Company Activity (Onderneming)

• Commercial name(s)
• Business start date
• Business activities: Based on Dutch SBI classification codes (Semaphore automatically map with the NACE or ISIC codification)
• Number of active personnel

4. Establishment Details (Vestiging)

• Establishment number
• Trade names
• Visiting address
• Date of establishment
• Activity description
• Headcount (if applicable)

5. Sole Shareholder (Enig Aandeelhouder)

Indicates whether the entity has a sole shareholder (common in Dutch B.V.s). It's a way to ease the UBO process at least for this specific situation.

• Name and address of the shareholder
• Date and KVK registration number

6. Directors (Bestuurders)

• Name, address, and appointment date
• Title (e.g., Director)
• Authority level: Whether they are independently or jointly authorized to represent the company.

7. Timestamp

The document includes the exact date and time it was generated, ensuring traceability: “Gegevens zijn vervaardigd op 04-06-2025 om 12.21 uur.”
(Data generated on June 4, 2025 at 12:21 p.m.)

With Semaphore

Semaphore can automatically retrieve and parse the KVK Extract from the Dutch Business Register via API. We enrich this document with structured data points such as:

• Company registration number (KVK)
• Director identities and authority levels
• Shareholder structure (if available)
• Capital, legal form, and statutory address

This enables compliance teams to streamline onboarding and ongoing due diligence processes by integrating Dutch registry data into automated workflows.